Describing Your Data

Required Metadata

Title: The full title by which the dataset is known.


Description: Provide a summary describing the purpose, nature, and scope of the dataset.


Keywords: List subjects, keywords, classification codes, and/or key phrases describing the dataset. You may include any terms, which may be taken from a controlled vocabulary (e.g. OCLC FAST). Geographic locations should be placed under Geographical Metadata.


Field(s) of Research: Choose one or more field(s) of research by using the Canadian Research and Development Classification field name(s) applicable to this dataset.

Fields of research are organized into Groups, which are subdivided into Classes. To find the field(s) of research applicable to your dataset, use the dropdown menus for Group, Class, and Field. You may also browse the classification in English or French using Statistics Canada documentation:

Select as many fields as appropriate to describe the dataset. If your field of research is not listed, choose one of the fields containing “not elsewhere classified”.

Author: Enter the name, affiliation(s), and ORCID iD for each author or researcher who produced the dataset. You may include multiple authors.


Screenshot showing given name, family name, author affiliations and orcid id filled in for deposit interface

Contact Information: Supply the name and email address of the person to contact about using this dataset. The email address will not be shown to the public; instead, a form will be shown for people to fill out if they wish to contact someone about using the dataset.


Rights: Users submitting a dataset will have a choice of licensing terms regarding the use of their data by others. The license terms will be displayed on the landing page of FRDR datasets.

Submitters will be required to choose a license. The following are the default options (recommended):

The following licenses may also be selected by clicking the “More” button:

Note that a Curator may ask why you are unable to make use of the default licenses. For other licensing terms not found here, or for customized data use licenses, contact

Collection Period(s): The date or date range in which the data was collected. Enter Start and/or End dates in YYYY-MM-DD, YYYY-MM, or YYYY format.


Funding Information: Enter the funder name, award number, and/or award title for this dataset. You may include multiple funders. A funder name is required for an award number or award title to be entered.


Contributors: List additional people and/or institutions responsible for contributing to the dataset. When entering a person’s name, enter in the format Last Name, First Name. For each contributor, select the type of contributor from the dropdown menu.


Refer to the following definitions for each contributor type (taken from the DataCite Metadata Schema 4.3):

Contributor types

Related Identifiers: Provide links to resources related to the dataset. If a DOI (digital object identifier) is available, provide the DOI (e.g.; otherwise, a URL is sufficient. For each related resource, select the relationship between the dataset and the related resource from the dropdown menu.


Relation types:

Geographical Metadata

Geolocation Place: A place name where the data was gathered or about which the data is focused. Provide a textual description. You may add more than one place name. Include as much detail as possible (city, province/state, country).


Geolocation Point (Lat Lon): A point where the data was gathered or about which the data is focused. Provide latitude and longitude separated by a space. You may add more than one point.

Example: 49.2827 -123.1207

Geolocation Box (S W N E): A bounding box for the spatial region where the data was gathered or about which the data is focused. List coordinates in the order S W N E, separated by a space. You may add more than one bounding box.

Example: 49.203 -123.121 49.297